Proven methods to backup Apple Mail to external hard drive
Updated On - July 31, 2024
Mac OS users utilize Apple Mail to manage their email communication on a regular basis. But the limited availability of mailbox storage creates a complex situation for users to deal with. The scenario demands an innovative solution in which users can free up storage space without losing their emails.
One such solution is to backup Apple Mail to external hard drive. The backup process also helps you to prepare for unwanted situations, such as accidental data deletion or corruption, due to various reasons. You can follow the upcoming step-by-step guide to back up your Apple Mail data properly.
What are the benefits that you get by backing up your data?
There are several benefits that you can avail by backing up your Apple Mail data. But the most prominent ones are as follows:
- Taking a backup of your mailbox data helps you avoid the recovery cost in case of data loss.
- It secures your essential mailbox data from viruses, malware, and other vulnerabilities.
- Help users eliminate the situation of full storage capacity.
- Your mailbox data is available when you’re not connected to an internet connection.
- Regular backup of your mailbox data maintains business continuity during server downtime.
- Step 1. Launch Apple Mail on the Mac system and select your desired mailbox folder to export.
- Step 2. Click on Mailbox option from the menu and press Export Mailbox.
- Step 3. Define your desired location to save the file and proceed to Choose option.
- Step 4. You have now exported your mailbox successfully. Repeat the save the same steps for the rest of the mailbox folder.
- Supports all IMAP accounts such as AOL, GMAIL, Yahoo, Outlook.com & many more.
- Allows advanced filtering options to back up data at your convenience.
- Saves your backup file in multiple formats, including PST, MSG, HTML, DOC, PDF, and others.
- With its live progress feature, tracking down the process becomes more convenient.
- Offers CSV file compatibility to increase efficiency in case of multiple email accounts.
- Keeps the original folder hierarchy intact while backing up your mailboxes.
How to backup Mac Mail to external hard drive manually?
Apple Mail provides an in-built feature that allows its users to export their mailbox data in MBOX format. To perform the exporting process in Apple Mail, follow the given instructions meticulously.
Note: Exporting the same folder in the future will not change the previously exported file. Instead, it creates a new file whenever you export that mailbox folder.
What is the alternative approach to backup Apple Mail to external hard drive?
By going through the solution mentioned above, you can easily backup Mac Mail to external hard drive. However, the mentioned solution provides only a single format to save your mailbox folder. Apart from that, the mentioned solution is ineffective if you want to access your exported Apple Mail data into other advanced email clients such as Outlook. Therefore, relying on a professional tool for this operation is the best alternative.
Recoveryfix IMAP Backup software is one such alternative that can easily execute the task and save the backup file at your desired location. The tool is proficient enough to take backups of multiple mailbox folders simultaneously. Moreover, the tool comes with several other notable features, including:
Conclusion
The blog has described a detailed step-by-step process on how to save emails to external hard drive in Mac. You can utilize the mentioned solution to backup Apple Mail to external hard drive with ease. But if you are looking for a straightforward approach to back up your mailbox data and access its content in another email client such as Outlook, then you can opt for the recommended solution. The tool helps you to streamline the whole process and provides the flexibility to migrate data as per your requirements.
