Google Workspace vs Microsoft 365: The Ultimate Comparison for Success
Published On - January 22, 2025
Are you confused about choosing between Microsoft 365 & Google Workspace cloud-based platforms? Both are enriched with advanced & versatile features that govern organizations’ overall productivity. However, its usefulness depends on the needs of the business & industry. It can be email communication, managing calendars, video conferencing & many more.
So, going for the detailed Google Workspace vs Microsoft 365 comparison lets you make a better choice. Therefore, we are here to provide you with a complete comparison between them, which includes their features, plans, pricing & market share.
Google Workspace vs Microsoft 365 comparison chart
After extensive research on these productive suites, we have outlined the basic Google Workspace vs Office 365 comparison chart that helps you to sort out the best one as required.
| Features | Google Workspace | Microsoft 365 |
|---|---|---|
|
Built-in applications |
Chats, Gmail, Google Drive, Docs, Sheets, Slides, Keep, Sites, Calendar, Meet. |
SharePoint, Exchange, Teams, PowerPoint, Word, Excel, OneDrive, Outlook. |
|
Storage |
Google Workspace Storage depends on the edition & users, from 30 GB to 5 TB, which can increase on request. |
Offers storage space up to 1TB & more depending on their custom plans. |
|
Files shareability |
Being more cloud-based, files sharing might be easier comparatively. |
Sharing of files may require additional steps. |
|
Security |
Google Workspace works around zero-trust principles for security. |
It offers security measures that are more industry-oriented, making them comparatively more secure. |
|
Communication |
Have optimized features that provide a refined communication experience. |
We may need additional setup compared to Google Workspace for smooth communication. |
|
Support |
It has basic support compared to Office 365. |
It comes with a more advanced & versatile support team. |
|
Collaboration |
Provides better real-time collaboration facility. Users can see all updates in real-time. |
It has good collaboration capability, but it may create some constraints. |
|
Compliance control |
It is the full responsibility of the users. |
Supports HIPAA & GDPR for compliance. |
|
Third-party integration |
Integrates well with Google ecosystems & known for larger marketplace third-party apps. |
Well-integrated with Microsoft ecosystems & used by larger enterprises for advanced security and integrations. |
Note: As a security concern, both Google Workspace & Microsoft 365 offer data encryption, multi-factor authentication, advanced threat detection & data prevention tools.
Difference between Google Workspace vs Microsoft 365 pricing
In general, users prefer either Google Workspace or Microsoft 365 due to its cost effective & efficient plans. So, concerning this, both cloud-based platforms provide different user-oriented packages in different pricing ranges that depend on the number of users & required storage. Here, we will provide you with a basic layout of their pricing range; you can check them out & make your decision accordingly.
| Plans | Google Workspace | Microsoft 365 |
|---|---|---|
|
Business Starter/ Business Basic |
$6 per month |
$6 per month |
|
Business Standard |
$12.5 per month |
$12 per month |
|
Business Plus/ Business Premium |
$22 per month |
$18 per month |
Google Workspace versus Microsoft 365: Suggestions
After going through all the mentioned features & user experiences, we have found some basic considerations that help you choose one. Let’s start one by one.
- You can choose the Microsoft 365 platform if you have experienced employees, want strict security policies & want to use the application on a desktop.
- If you want to use the intuitive user interface that shows you updates in real-time & want better collaboration capabilities, you can go for Google Workspace.
How do I migrate data between Google Workspace or Microsoft 365?
By now, we know that whatever suite you are using, both have more or less the same functionality to fulfill the user’s needs. So, it is evident that they have many different customers as per their plans. A wide range of users using different suites sometimes creates the need to use the data of one platform on another. The same can go between Google Workspace & Microsoft 365. Then, users need to execute the migration process to attain the desired results.
Both platforms provide the facility to perform the same operation. However, due to the complexity, higher time needed, & vulnerability of data loss, users prefer to go for the advanced IMAP migration tool over the manual ones.
Recoveryfix Migration for IMAP is one of the most popular options for achieving the desired migration process. It allows users to connect with different IMAP accounts, such as Gmail, ZOHO, Office 365, Yahoo, etc. & schedule the migration process.
Final thoughts
Google Workspace vs Office 365 discussed comparison might help you make the right decision between them. You can utilize their different functionalities as per your business needs with their various plans. Besides that, if you want to use their data with each other, you can consider the recommended automated migration tool.
FAQs
Q1- G Suite vs Office 365: Which is better?
Ans- It depends on the individual’s needs. For better security, consider Microsoft 365, whereas, for better collaboration, you can go for Google Workspace.
Q2- Why do users prefer Google Workspace over Microsoft 365?
Ans-Since both come with outstanding features, but for simplicity & real-time work updates, Google Workspace might be a better option.
Q3- Can I use the Google Workspace & Microsoft 365 for free?
Ans-You can use Google Workspace for free with their Essential Starter plan, which provides timeless 15 GB storage. On the other hand, Microsoft 365 offers you free access to its utilities on the web with 5GB storage.
